Personal data policy for individuals affiliated with our customers, suppliers and similar, i.e. all our partners.
Our cooperation means that we process personal data about you.
This personal data policy describes how we process your personal data.
Data controller
The legal entity responsible for the processing of your personal data is:
John Bjerrum Nielsen A/S, Industrivej 5, DK-6740 Bramming, Denmark, business reg. no 13 70 35 82
Purpose and use of personal data
We process your personal data as part of a customer relationship and/or because of our cooperation.
Categories of personal data
We only process generic personal data about you, such as the company name, address, business registration number, the company’s operations, type of ownership, account number, etc. We also process the names, telephone numbers, email addresses and, in some cases, other general contact details for contacts of the company.
Basis for processing
We process your personal data as described above using the following as our basis for the processing:
a) In order to fulfil contracts, collaboration agreements, etc.
b) In order to comply with applicable law.
Balancing of interests is the legal basis on which processing is conducted, as John Bjerrum Nielsen A/S has a legitimate interest in being able to exercise its rights and fulfil its obligations in accordance with applicable agreements. Your name and your contact information will be stored in our list of contacts for the term of our agreement, or for a longer period if we need the information to comply with applicable law. If your employment relationship with our partner comes to an end, or you otherwise cease to be a contact person, we will delete your information from our list of contacts.
Your information (e.g. your name) may appear in agreements, correspondence or other documentation in connection with our relationship with our partner if we are required to keep this for commercial, business or legal reasons. Balancing of interests is the legal basis on which the data will be stored, as we as a company have a legitimate interest in storing data and documentation of a commercial, business or legal significance to the company’s business.
We may also store your personal data for a longer period of time if this is necessary to fulfil a legal obligation that calls for processing according to applicable law or to enable us to establish a legal claim, cite a legal claim or defend ourselves against a legal claim.
Storage of personal data
The personal data that we collect in connection with the customer and/or working relationship will be stored physically and electronically; this will include certain data being stored in our CRM system, which will be processed by an external data processor.
A data processor agreement has been entered into with the data processor.
Upon termination of the customer or working relationship, we will determine the extent to which your data should be deleted.
John Bjerrum Nielsen A/S stores purchase history data and any correspondence and documentation about the products purchased. The contact person’s name and other details may appear in said documentation. We keep this documentation for as long as and to the extent necessary to be able to handle any complaints, warranty claims and claims in accordance with the Danish Product Liability Act, both in relation to customers and to John Bjerrum Nielsen’s purchases from suppliers. Balancing of interests provides the basis for storing this data for said purposes.
Under current rules, data of an accounting nature (e.g. invoices) must be stored for at least five years after the end of the working relationship. If there are complaint or compensation cases pending, the data must be stored until the case is closed.
Your rights
You have certain statutory rights that you can exercise against John Bjerrum Nielsen A/S. Below is a summary of these rights. You can find full information about your rights in chapters 3–5 of the GDPR.
a. Right of access to data. You have the right to know whether we are processing personal data about you. If this is the case, you have the right to be informed of e.g. which personal data is being processed, the purposes of the processing, which external recipients have access to your personal data and how long we will store your personal data.
b. Correction of incorrect data. You have the right to request that the company correct incorrect or incomplete data about you.
c. Deletion of certain data. You have the right to request deletion of your personal data under certain circumstances, e.g. if the personal data is no longer necessary for the purpose for which we collected it.
d. Right to object to John Bjerrum Nielsen’s processing of personal data. Under certain conditions, you will have the right to object to our processing of your personal data.
e. Right to restrict the processing of your personal data. In certain cases, you will be entitled to request that we restrict our processing of your personal data. If, for example, you have disputed the accuracy of your personal data, you can ask for restrictions to be placed on the processing for a certain period, i.e. until we have had the opportunity to determine whether or not the personal data is correct.
f. Complaints. If you wish to complain about John Bjerrum Nielsen’s processing of your personal data, you have the right to make a complaint to the Danish Data Protection Agency.
To exercise your rights, contact John Bjerrum Nielsen A/S by emailing kj@bjerrum-nielsen.dk
Disclosure of your data
We disclose your personal data to relevant public authorities to the extent that we are obliged to do so.
We will be able to transfer your personal data to courier and transport companies, website developers/hosting companies and system providers. This recipient will only have the right to process your personal data if doing so on behalf of the company in connection with performing a service for the company.
If all or parts of the company are sold, the company may disclose your personal data to a potential buyer of the company.
Your personal data will only be processed within the EU/EEA.
This personal data policy was last updated on 16 May 2018